Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Evaluate our operations and employee productivity over time 7. At the center of your records management program are your records management policies. Procedures - form a second tier of more detailed instructions on how operational environments are … startxref Inclusion on the University's online Policy Library. The purpose of this policy is to provide guidance and direction on the creation and management of information and records and to clarify staff responsibilities. Policy on Records Management Status: Approved Date: 2011-09-21 File Reference: 4 • Efficiency and economy are ensured by eliminating unnecessary duplication of records. 1810 19 For agencies to make the best use of … The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University history, (4) ensure that records that are no longer needed or of no value are destroyed at the appropriate time, and (5) comply with all applicabl… • A retention and disposal programme ensures that SAQA maintains only those records it really needs for functional and historical purposes. <<937083EBD8B9914AB11E1F69A88F4E02>]>> • Write Records Management Policies and Procedures and apply them consistently. %PDF-1.6 %���� Set-up a Records Retention Schedule. Learn from past mistakes 5. ���'2�0�e`c�e�${N0��1�1X2f����ЄA(Z�`0ƫ �,"���=��0�7�@:���}����i� _��m��Ү�9�v͗ܰ��,����o f;�� Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. In this section, you should outline the purpose of the policy and detail the business drivers for creating it. The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. Requests from the public for basic information such as manuals and forms that do not have any administrative retention requirements. Policies and Procedures and Practices 4.1. The RMP policies are listed below and are housed on the University Policy Office site. These examples of policies and procedures are provided as an informational resource for those working in the records and information management fields in Washington State. The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. Business processes must ensure the maintenance of reliable information and records. 0000057971 00000 n 1828 0 obj <>stream 0000002036 00000 n 0000001466 00000 n Catalogs, trade journals, and other publications or papers received which require no action and are not part of a case upon which foreseeable action will be taken. x�b```b``�d`a``-f`@ V6�8�c � �u �0�2�*}�v�=V�9�/{+�6w6gv66Vn/�-Ku��m]�:� Ԡ!_!/��c���.b���b'�� �� The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. Specific records that contain personally identifiable information will be restricted to protect individual … Forecast and prepare for the future 4. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. xref 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. We place high value on our company’s records. For more information, please see our University Websites Privacy Notice. 0000066824 00000 n 0000000016 00000 n The University of Connecticut is an agency of the State of Connecticut.  As a state agency, the University is, and therefore its employees are, required to conform to state regulations and statutes. 1810 0 obj <> endobj By-Laws, Rules and Regulations of the University Senate, Policy Against Discrimination, Harassment and Related Interpersonal Violence. Considerations When Developing Your Policy. Records Retention Schedules — A comprehensive list of record series which indicates for each series the length of time it is to be maintained until it is reviewed for destruction or archival retention. 0000001846 00000 n Office of the Associate VP for Diversity and Equity, Office of the Executive VP for Administration and CFO, Facilities Operations and Building Services, Office of Faculty and Staff Labor Relations, Office of the Provost and Executive VP for Academic Affairs, Office of the Vice Provost and Chief Information Officer, https://compliance.uconn.edu/reporting-concerns/reporting-overview/. The policy will help to communicate expectations, procedures and responsibilities that underpin the records management program, and serve as a mandate for recordkeeping activities. Non-records are not covered by this Records Management policy and therefore do not need to be retained, stored, disposed of or destroyed in accordance with procedures create under this policy and state law. It also indicates retention in active and inactive storage areas. When developing a records management policy, approach the project in a … These and many other Guiding Principles of Compliant Records Management are listed after each of the five Best Practice … 0000002847 00000 n • Formalize records destruction practices and destroy records consistently and systematically. 0000003662 00000 n Records Management Policy A policy to establish a framework for the creation and management of records at teh Attorney General's Office. All record management activities, including file creation, maintenan… The originating agency is required to maintain the record copy. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. 4. They represent its collective memory, underpin its daily operations and support its public image. This policy addresses the management, retention and disposal of all records received, created, generated, or maintained by the College and applies to all departments of the College. Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. Non-Record – By definition, the term “non-records” means recorded data or information that does not meet the above definition of the term “record”.  The physical characteristics of non-record materials are the same as record materials. Through the information and how the information and records management policies and procedures apply... 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