Although there could also be good reasons to maintain this principle, it should be remembered that unless the farmer is helped to maximize his agricultural income, the purpose of irrigation may not be fully realized. The specific responsibilities vary, but these managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. All pertinent reports, documents and designs related to project development and operation should be kept in an orderly manner and up-to-date. and how they are provided. This is the most desirable method of payment since it encourages efficient water use by maintaining a constant relation between the amount of water used and the payment to be made. Whether you own an advertising agency or a laundromat, customers will call in with questions about products and services, hours of operation, requests for information or with questions about pricing. Secondary canals are paid for by farmers. 8.1.4 Personnel matters investment in the engineering works for the storage and distribution of water Therefore the tendency in these associations is to reduce the services to a minimum so that water rates are kept as low as possible. Mail Clerks: Postal service clerks receive, sort, and deliver mail. Any formal organization of a certain magnitude needs a section to deal with personnel matters, such as recruitment of permanent and temporary staff, establishment of salaries, social security and insurance of the staff, training, preparation of payrolls, control of leave, safety measures, preparation of working instructions and of contracts, when a considerable labour force is involved. They answer phones, greet customers, and answer questions about the organization. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. Regular periodic readings of these meters should be made in order to check the amounts used. Generally, accounts are organized by major item of expenditure or purchase as indicated in the vertical list of accounts given in the example in Table 9. Since this is the prevailing situation on many irrigation schemes, it is obvious that such a method of payment is not equitable for many of the farmers. Some countries using the volumetric method have variable rates according to the consumption (block rating). Do they participate in any way in the determination of the water rates? These will be the services that will be billed out at the lower end of the billing spectrum of $25-$45. Thus the greater the consumption the higher the rates so as to discourage users from applying too much water. Most maintenance as well as the normal operations in a scheme require materials, spare parts, fuel, lubricants and some other supplies that should be in stock when needed. Although the economic advantages of this system are open to discussion, there is no doubt that it has the great advantage of allowing the measurement of the water used. Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. Most auxiliary staff are placed under the responsibility of the Administrative Service; they may include: telephonist-receptionists, messengers, watchmen, storekeepers and others. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. This kind of service should be supplied whenever possible provided that it does not interfere with the regular operation and maintenance activities; however, it should not be encouraged because not all the farmers may get the same chances to use the service. on the type of problems whether one or the other place is more appropriate; for instance, if most of the discrepancies are expected to come from land property issues and indemnifications, the Administration Unit is a more suitable location for the permanent legal adviser. The specific responsibilities vary, but these managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. Depending on the type and size of the healthcare system, healthcare administration may involve a number of teams working in unison to manage the system at every level. They ensure proper shipment of items, track shipments, and maintain inventory. The latter situation will not be covered here because only Maintain a flexible enough schedule so last minute projects can be completed. Income and employment: in countries with a low per capita income and high unemployment rates there is a tendency to establish numerous posts which are not indispensable. 100% of capital construction and operation and maintenance costs. Sometimes the irrigation associations are audited at the request of the Board of Directors or the General Assembly. Your choices are centralized administration, individual administration, or some combination of the two. This would be a fair method if all the farmers of a given irrigation project consumed more or less the same volume of water. But now that the tables have turned and I have a team of administrative professionals supporting me, I’ve become acutely aware of exactly what is involved in defining and building a partnership with your support team and how vitally important it is to develop a strong partnership with the executive(s) and team(s) you support. However, the goal of healthcare administration is always the same: to ensure the coordinated delivery of healthcare and the efficient management of medical facilities. Material Recording Clerks: Material recording clerks track product information. Additional secretary ₹ 182,200 (US$2,600)— ₹ 224,100 (US$3,100) Senior administrative grade (above super time scale) (Pay level 14) Secretary-cum-commissioner. The same can be applied to the other cost components: staff, physical facilities and supporting costs. This subject has already been mentioned in several instances in Part I, and because of its importance is discussed in more detail later in the text. Offer a wide range of services allowing Everywhere Assistant to handle any type of task. Increasing water fees is quite a delicate matter which requires a serious analysis before a decision is made. crop production, marketing and social aspects, the Administrative Service may This will provide a good indication of the need for improving productivity. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. The complexity of an Administrative Service depends on the Read below for a description of each job type. In some countries, the water rates actually correspond to a theoretical calculation (France, USA, Spain, etc.) Table 10 INCENTIVES TO IRRIGATION DEVELOPMENT IN SELECTED COUNTRIES1. Increases in the water fees are needed in many instances although this measure will certainly be unpopular. ASO involves hiring an external services provider, called third-party administrators, to handle the administration of a company’s self-funded health benefits. Government receives part of the farm income through fixed shares in the capital cost. An administrative services organization (ASO) is an organization that provides outsourced solutions to meet the administrative and HR needs of the client, with the client retaining all employment-related risks and liabilities. This payment method is practised in some areas where monoculture prevails. operate smoothly. The Administration Service of a water management organization usually undertakes and to cover the expenses related to the operation, maintenance and administration Administrative support professionals may also need an understanding of office technology, such as common administrative computer software. Disk Cleanup. This needs careful investigation. Evaluating administrative quality As the ultimate goal of administration is ensuring smooth running of the organization’s processes, the quality of administration should be measured by how smooth the processes actually run. The administrative service is a supporting unit whose main aim is to control the financial and economic aspects of the scheme for the manager of the organization. The scheme manager should ensure that safety measures are adhered to by all the staff on the scheme. Water rates are the sum paid by the farmer as his contribution to government and financial control Equipment (tractors, pump sets, land planes, etc.) Some companies use the terms "secretaries" and "administrative assistants" interchangeably. In a small organization, they may direct all support services and may be called the business office manager. Administrative support professionals may also need an understanding of office technology, such as common administrative computer software. Besides the set accounts, a Day Book or Diary must be kept as is usual in good accounting; all financial operations are registered in it daily with an indication of the account to which the movement must be charged. On Duty Unit. The three types of services recruited through the Civil Services Examination are All India Services, Central Services, and State Services. decreasing rates. Binomial rates are preferable to monomial because technically it is a more precise method of billing, although it is not always fully understood by the farmers. However, there is often a large gap between the funds collected from this source and the actual expenditure on the scheme. In the case of Irrigation Associations, where all funds come from the farmers' community, there cannot be a gap between the income arising from water rates and the actual expenditure. Although this method of increasing water rates can be justified in extreme conditions of water scarcity, its application must be carefully considered especially where the level of the farmers' education is low and they might not understand the principle of the method. Entry level administrative assistants answer phone calls, perform data entry and file documents, and may be required to handle overflow from their superiors. The most common ones are registry, library, radio communications and first-aid, but there may be others connected with specific situations. Below is a list of common administrative job titles organized by job type. Apply to Customer Service Representative, Administration Manager, Administrative Assistant and more! The salaries too differ as per the post and category of the Services. The variable rate is meant to cover the variable expenses (mainly O&M) and therefore changes from year to year. The bulk of the services are administrative in nature, whether data entry, mailing list updates, etc. A careful analysis of production costs and income from the main crops produced in the irrigation scheme should precede any attempt to change water rates. Administrative systems including admissions, financials, human resources and student information systems. 8.4 Staffing Some of the critical issues which need careful consideration in this analysis are: ii. Internal control is exercised by periodic review of the accounts, suitable budgeting and timely allocation of funds. Added value taxes on irrigated land are quite significant in many instances. The other alternative is to out-post one or two administrative … Unit 3: Principles of Providing Administrative Services 1 Understand the organisation and administration of meetings 1.1 Describe the features of different types of meetings In remote areas, radio may be the only way to communicate between the project office and the central or regional offices located in major towns. Administrative support services are essential to the operation of any office. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget. 02 9823 754, fax: 02 9877 967 [email protected], [email protected] In spite of the desirability of this method, its introduction often meets resistance and difficulties. More than 50% of capital construction costs. Industries in the Administrative and Support Services subsector group establishments engaged in activities that support the day-to-day operations of other organizations. In all large organizations there is a heterogeneous collection of functions that do not fall obviously under the jurisdiction of a particular service, mainly because their duties are common to all services or by the very nature of the work. of supplies and warehousing, 8.1.2 Procurement of supplies and warehousing, 8.2.4 Increasing or The standard arrangement is that the secretary of the association keeps the record - either he himself or through an accountant - of the water payments and expenditures. Furthermore, the method is highly susceptible to misapplication. All capital construction costs and part of operation and maintenance costs. The Administrative Service is involved in the setting of the water rates for its organization's irrigation schemes, bearing in mind the expenses. A continuous drain on public funds to help part of the agricultural sector is unlikely to continue or be allowed to continue for long in many countries. What Are My Options If I Pursue a Career in Management? The procurement unit could well cooperate in such a venture. It is the primary service, which heads all the major departments which run the state and central administration. Sofia 1000, 23 General Gurko Str. For medium-size schemes periodic consultations with a local legal adviser may suffice. The smaller the scheme the greater is the concentration of functions in the few people who have to carry out the administrative work. General Office Clerks: General office clerks perform a variety of administrative tasks. However, investments and O&M costs are often recovered through taxation procedures or other indirect methods of a varied nature. decreasing rates, 8.3 Financial viability of the organization, 8.4 Staffing of the administrative service. They often need at least some coursework or experience in accounting. Although water rates are often below the actual needs of a water management organization, increasing them is not the only answer to solving the financial viability of the organization. Are the funds collected through the water rates utilized on the same project? Administrative Services means services pertaining to personnel, payroll, property management, benefits, human resource management, financial planning, case docketing and management, contract and subcontract management, facilities management, proposal activities and other similar services. Furthermore, this method disassociates the commodity (water) from the rate paid which does not encourage the efficient use of water. Total repayment of the investment in these circumstances' would not be justified because part of the investment is already paid through the taxes. Understand the organisation of travel and accommodation. Whenever equipment and labour is leased to farmers on a regular basis, as in the case of land levelling, a special unit within the Administrative Service is established to look after this major activity. The other alternative is to out-post one or two administrative officers to each of the Services (operations, maintenance, etc.) Although the number of these users is generally small, the income arising is not negligible because of the much higher rates paid. All too often unsuitable methods are employed for this kind of work which results in low productivity and high costs. Centralized administration. Ramani Ayer: A former president and CEO of Hartford Financial Services. There are a few cases when the reverse has been assayed, especially during the first years of a new irrigation scheme when farmers are sometimes fearful of using too much water. This is one of the purposes of the so-called 'reserve fund'. There have been schemes with low payment records and after investigation it was found that farmers paid constantly and regularly but a good part of the water fees collected never reached the Central or Project Administration. Therefore its size and staffing depend largely on the services that are offered (operations, maintenance, irrigation assistance, etc.) Answering these calls and tending to customers' needs is an administrative duty that can affect the success or failure of a corporation. Stocks represent immobilized capital, and to allow for their establishment it is necessary to build an 'extra contribution' into the water fees. They might also do some basic bookkeeping and financial transactions. Is there malpractice in the collection of fees? Water payment methods: payment per unit of land is a simple method requiring little administrative work, while the volumetric method with binomial rates is much more complex and requires a considerable amount of additional work and staff. No interest was charged on repayment loans until recently. Industries in the Administrative and Support Services subsector group establishments engaged in activities that support the day-to-day operations of other organizations. This type of billing is normally associated with the volumetric method of payment. The fact remains that in most instances the water fees are insufficient to cover the services which the water management organization should provide. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. These modes of payment are the most common but there are other indirect ways of recovering the investments made and O&M expenditures. They typically need at least some coursework or experience with spreadsheet computer programs. 8.2.2 Method of payment Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors. Accounting is normally done by a professional accountant and supervised by the Chief Accountant (large irrigation schemes), or by the Chief of the Administrative Service in medium-size schemes. (-) The corresponding function is undertaken by someone else in the scheme but there is no full-time incumbent. Sometimes this payment covers only O&M expenses, while others cover part of the repayment of the investments. All the expenditure for running the water management organization should in theory be covered by the water rates, and the Administrative Service should control that income and expenditure are in equilibrium. Crops with a high water consumption rate (rice, sugarcane, etc.) Are the farmers informed about what they are paying for? An administrative medical secretary is generally responsible … The question of insufficient funds is a rather complex one because many factors - social, organizational, economic and political - interact and it is often difficult to determine the real origin of the problem and how to break the existing vicious circle. be quite complex. Principal secretary. The term ASO was established by the PEO industry in the late 1990s in order to distinguish between selective administrative support and full-scale PEO services. This type of expense is shown on the income statement, typically below cost of goods sold (COGS) and lumped with selling expenses, forming a selling, general and administrative … There are two types of financial control: one internal, exercised as a routine operation by the Chief of the Administration, with its main purpose being to control that expenditure on the scheme does not exceed the available resources. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. It will not be the first time that a substantial increase has been suggested in an irrigation scheme and failed because the farmers have refused to pay it. There are two main alternatives for organizing the administrative services: one, which is the most common, consists of having all the administrative activities centralized in a single unit providing its support to the other services. External control is normally by a Government Auditor. These duties are often performed by a secretary, receptionist, administrative assistant, executive assistant or office manager. is sometimes leased to farmers within the scheme. On Duty Unit. 8.3 Financial This poses quite a problem because in many instances government policy implies that employment is more important than economic efficiency. He should never be an employee of the same ministry or institution to which the water management organization belongs; normally he should belong to the National Treasury or Ministry of Finance. Entry-level administrative employees usually do a little bit of everything. Up to a certain volume the rate is constant, when this is exceeded a new rate is applied to a given additional volume; when this second rate is again exceeded a new rate applies. However, administrative assistants often have a higher degree of responsibility. Business: The administrative organizational structure is also easy to see in different companies and its departments like Human Resources Department, Marketing Department, Financial Department, etc. 02 9823 754, fax: 02 9877 967 [email protected], [email protected] Administrative Jobs: Options, Job Titles, and Descriptions, Here Is a Comprehensive List of Healthcare and Medical Job Titles, Retail Careers: Options, Job Titles, and Descriptions, Check out This Extensive List of Customer Service Job Titles, Accounting Careers: Job Options, Titles, and Descriptions. They are often the first point of contact for clients and customers. The Administration Service must provide him with early warning of possible adverse financial situations so that he may make decisions that will minimize repercussions. No interest charged on repayment of capital costs (50-year period). Only by measuring the water can the farmer know the volume consumed and if it was suitable for the plant's needs. Experienced administrative assistants generally work for several managers, answering phone calls, greeting clients and visitors, handling mailings and faxes, word processing of various documents, and filing. To a large extent this is due to the fact that water rates are often a political issue rather than a technical one. Some water management organizations are allowed to levy water rates for uses other than farming, for instance small industries, water supply to villages, washing of minerals, small hydropower units, the watering of gardens, etc. However, that type of accounting does not provide sufficient information for the scheme manager on expenditure incurred by the main organizational units. 50% of irrigation pumps and farm equipment. They might answer telephones, file records, type and maintain documents, and assist clients. It is worth mentioning that in Mexico most of the administrative data are centralized in a large computer of the SARH (Secretaría de Agricultura y Recursos Hídricos) and many of the big irrigation schemes are connected with it through terminals. One of the few instances in which this occurs is when the scheme is responsible for an agricultural demonstration or practical trial of applied r research, as pointed out in Chapter 7. The first modality has characteristics very similar to the payment per hectare, the only difference being that the payment is in kind and not in cash-; the sole advantage over the per hectare transaction is that payment in kind adjusts better to inflation. Some of the factors affecting the staffing of an administrative service are discussed below: ii. 8.2.1 Determination Everywhere Assistant’s mission is to offer the highest level of administrative assistant services from a remote location. but in many others the water rates paid bear little or no relation to the calculated fees. The case in Egypt is interesting: farmers do not pay directly for water but, because the irrigation canals are below the ground surface, water must be lifted to the farm with the traditional norias (sakhia) or with modern pumps. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. Given this wide variation in circumstances, it is difficult to provide reasonable standards of manpower rates which fit all the existing situations. The legal adviser is sometimes linked directly to the Manager's office and sometimes to the Administration Service. Despite of this, I feel that they constitutes a system that allows to discuss problems of administrative quality and plan projects aimed at improving it. Reference has already been made to the establishment of applied research or demonstration farms and the convenience of their being self-financing activities. With centralized administration, there is a hub site. Database Administrator Job Description: Salary, Skills, & More. MyOutDesk is your partner in the remote workplace with over 13 years of experience serving 6,000 clients.Last year, we saved our clients $55 Million Dollars as the highest-rated Virtual Assistant company with more than 600 verified 5-star business reviews — schedule a Business Strategy Session with us now & learn what sets us apart! vi. 8.2.4 Increasing or The other, external control, is often carried out by external auditors; its main purpose is to control that all financial operations are according to established rules and regulations. On one hand, the farmers are suspicious of the devices and soon find ways and means to block them, especially in open canal systems; on the other hand, the cost of each device, its installation and subsequent monitoring may not compete advantageously with a less efficient system (payment per unit of land). Water pricing is contrary to the religious principles of the Moslem countries and direct payment through some of the above mentioned methods is rarely exercised. This has permitted a considerable reduction in the administrative staff for the schemes and reliable storage and processing of data. Since excavated canals are much cheaper and easier to maintain than those above ground, the government saves (hypothetically) on the investments that would have been needed and on O&M expenditure. All W-2 and workers' compensation policies remain the responsibility of the employer and not the administrative firm. This is particularly useful for controlling water payments. 80% or more of annual equivalent costs of construction (major projects). There are two main ways of establishing the share to be paid: one is by fixed weight -for example, 10 kg of rice per unit of land of the harvested crop, which is paid annually, regardless of the production obtained. Read below for an extensive list of administrative job titles, and what each title means. What Job Titles Can You Expect in Public Relations Careers? There is usually a personnel officer if the scheme or the labour force is large; otherwise the functions of personnel are shared by the different people in the organization with the ultimate responsibility on the Chief of the Administrative Service. A fixed amount is paid annually per hectare as a water rate. Obviously, in schemes where water fees are already a sizeable portion of total production costs any increase would meet considerable resistance. Standard job descriptions for the more usual positions (cashier, accountant, etc.) They often help debtors find solutions for paying their overdue bills. Joint secretary ₹ 144,200 (US$2,000)— ₹ 218,200 (US$3,100) The library material should be controlled by only one person, usually the secretary of the Chief of Administration. Degree of decentralization: heavily centralized organizations tend to retain much of the administrative control at the headquarters and only a minimum of administrative staff is kept at the project site. An organization may have several managers who oversee services for multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling. Radio communication is in this sense the best possible means and it is not expensive. Busy seasons and special projects. The most widespread cause of poor operation and maintenance is the lack of sufficient funds to undertake this work adequately. Administrative assistants must have strong research and communication skills; they may also hold the title of coordinator or associate within an organizatio… 100% for large irrigation works. To illustrate this point, Table 10 gives an idea of the financially linked incentive (which could also be regarded as a subsidy) offered by the government in some selected countries. Because administration is such a broad category, there are many different administrative job titles. Such an Administrative Unit or Service is normally under the direct supervision of the scheme manager. Although good account should be taken of such policies by having some flexibility in the staffing of an organization, it should be kept in mind that non-productive employment is of no benefit to the country. On rare occasions the water management organizations buy agricultural inputs or sell agricultural products. They might also perform other related clerical duties. Press office. The entity of these operations is usually small and mostly of an emergency nature (dewatering a flooded field, repairing large field canals, etc.). A key question in the financing of a scheme is the relevance of the water fees. 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